Revised Version of Employment Eligibility Verification

On August 1, 2023, U.S. Citizenship and Immigration Services (USCIS) will update Form I-9, Employment Eligibility Verification. Employers must start using the new version of Form I-9 by November 1, 2023.

According to the USCIS announcement, the revised Form I-9 will:

• Reduce Sections 1 & 2 to a single-sided sheet;

• Be accessible to fill out on tablets and mobile devices;

• Move the Section 1 Preparer/Translator Certification to a standalone supplement to be provided to employees when necessary;

• Move Section 3 Reverification and Rehire to a standalone supplement to print if necessary;

• Revise the Lists of Acceptable Documents page to include some acceptable receipts and provide guidance and links to information on automatic extensions of employment authorization documentation;

• Reduce Form instructions to 8 pages; and

• Include a checkbox allowing employers who are E-Verify participants in good standing to indicate that they remotely examined identity and employment authorization documents instead of reviewing documents in person, under a specific alternative procedure authorized by USCIS.

Employers who used E-Verify and remotely examined an employee’s Form I-9 documentation during the COVID-19 flexibilities (March 20, 2020, through July 31, 2023) can use a new alternative procedure to fulfill the requirement of physically examining the employee’s documents by August 30, 2023, as stated by USCIS. Furthermore, USCIS clarified that employers do not have to complete a new Form I-9 for present employees who have an appropriately completed Form I-9 on file unless re-verification is necessary.

We at Delta are closely keeping track of updates regarding the new Form I-9 and inspection procedures. Once the new form is released on August 1, 2023, we will provide further guidance. Our commitment is to help our clients comply with the Form I-9 identification and retention requirements, as well as with internal I-9 audits. If you require any assistance or guidance, please reach out to Delta Administrative Service.